Executive Secretary (Full-Time) - Administrative Support Specialist

Join Pengiklan Anonim, a dynamic and growing company in Pancoran, South Jakarta, as our next Executive Secretary. In this pivotal role, you will provide high-level administrative support to our leadership team, ensuring seamless operations and efficient management of executive functions. This is an exciting opportunity to be part of a company that values professional growth and innovation.

As an Executive Secretary, you will be the backbone of our administrative operations, handling a variety of tasks that keep our business running smoothly. You will manage schedules, coordinate meetings, and ensure that all administrative tasks are completed accurately and on time. Additionally, you will assist in the preparation of reports, correspondence, and other documentation, ensuring that our communications are professional and error-free.

📋 Tanggung Jawab Pekerjaan

• Provide high-level administrative support to the leadership team, including managing schedules and coordinating meetings.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle correspondence and communications, ensuring all documents are prepared professionally and accurately.
• Manage and maintain office supplies, equipment, and facilities to ensure a well-organized and efficient workspace.
• Assist in the preparation of reports, presentations, and other documentation as required.
• Coordinate with various departments to ensure seamless operations and effective communication.
• Handle travel arrangements, including booking flights, hotels, and other necessary logistics.
• Ensure compliance with company policies and procedures, and maintain confidentiality of sensitive information.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive administrative role or a similar position.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with senior management.
• Familiarity with project management tools such as MS Project or similar software.
• Ability to handle multiple tasks simultaneously with a high degree of accuracy.
• Confidentiality and discretion in handling sensitive information.

🛠️ Keahlian

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